Getting a strong reference letter after leaving employment is one of the most valuable things you should never take for granted. However, some employers don’t know how to draft a letter, and if you are among them, this guide will help you. It is also valuable for employees who want a reference letter.
A reference letter helps the next company know the candidate’s suitability to avoid hiring mistakes. While the best job agency will be able to carry out a thorough interview with potential applicants, this is not the case for most companies. For instance, the recommendation letter supports the resume and job application letter but not all companies check this letter.
1. There Are No Regulations Around Reference Letters
Once you ask your current boss for a reference letter, you should know that there are no laws around it. The employer is free to give their honest opinion, whether good or bad, and you cannot sue them if you are dissatisfied.
Also, adding your employer’s phone number to the letter might not give you what you expect. Some employers will tell your potential employer that you are unsuitable, and you can lose the chance.
2. When To Ask For A Reference Letter
It is essential to always ask for a recommendation letter from your previous employee every time after completing your job in the company. However, don’t ask for the letter if you feel your employer will state negative things about you.
Although most people are not confident with asking for recommendation letters after being fired, it is essential. The letter shows who you are, your previous roles in the company, and the duties you performed. It may even mention whether or not you followed the business casual dress code.
You can also ask for a recommendation letter from your boss if you leave the company or are promoted to a bigger position within the company. Ensure you do this in advance, but you can also ask your supervisor to write it if you leave prematurely.
Telling the employer in advance gives them time to draft the letter or time to decide whether they will give you or not. You should also be prepared for a no because a recommendation letter is not mandatory for them to give you.
3. Details Of The Reference Letter
If you have never written a reference letter before, ensure it has the following information;
- Your contact information. It helps the potential employer reach out to you through calling or email.
- Salutations and greetings. The letter could have the employer’s name, a dear miss/Mrs./Mr. Alternatively, write to whom it may concern.
- In the first paragraph, indicate how long you have known this person and indicate the dates of employment at your company. You should also state the employee’s job title and name of the company.
- In the second paragraph, give an opinion of their skills and abilities during the period you worked with them.
- The last paragraph should contain the company’s contact information. The potential employer can call and ask about the authenticity of the above-given information. You can also paraphrase what you have written in a few words. Ensure you type your name and sign the letter.
4. Things To Consider When Getting Reference Letter
Get your recommendation letter from someone who knows your work ethic and abilities. Prefer to get it from someone who likes you.
Ensure you send a thank you note to the person who wrote the reference letter. It is also important to tell the writer what you want in your reference letter.