How to End a Cover Letter The Correct Way

How to End a Cover Letter The Correct Way

A sharp applicant who wants to stand out from thousands of applicants understands that every single aspect of their cover letter counts. When you want to leave a lasting positive impression on the hiring manager or recruiter, you have to be keen on every detail including the last section of the cover letter, that is, the conclusion. 

Before submitting your job application to any reliable and trustworthy job agency Toronto offers, you have to be sure that you’ve signed off on your cover letter, ideally based on the format you adopted, among other factors. Here, we’ll show you how to end a cover letter like a professional and other crucial factors to consider so that you can maximize your chances of getting to the next step of the hiring process and ultimately land your dream job.

How to Sign Off a Cover Letter 

As most people know, there are mainly two ways to create a cover letter, electronically using a computer or a smart device and manually through pen and paper. Let’s look at how to end a cover letter drafted using both methods and how best to go about each.

Signing Off a Cover Letter Electronically 

As you’re concluding your cover letter electronically, you should ensure you maintain a very formal tone that’s professional and befitting of the company you’re hoping to join. One of the ways to ensure you do this perfectly is by using professional concluding phrases such as “Yours Sincerely,” “Most Sincerely,” “Kind Regards,” and “Best Regards.”

It’s also very essential that you include your full name below the concluding phrase. Keep away from abbreviations completely. Furthermore, you should maintain the same font type and size in your conclusion as it is on your cover letter’s body. These practices will demonstrate an appealing formal appearance that will win you points.

Most importantly, don’t forget to leave your contact information. You don’t want to work tirelessly crafting a highly persuasive cover letter but fail to leave means of communicating to you that you got the job. Before submitting your application, ensure that at the bottom of the cover letter (immediately after your name), your phone number, email address, and links to your website and LinkedIn profile are there.

Here’s an excellent example of how the last part of your cover letter should look like:

Kind Regards,

Phoebe Buffett Phalange


Signing Off a Cover Letter Manually 

Although a hard copy of your cover letter shouldn’t be significantly different from your soft copy, there is one thing to focus on, your signature. Since you get to manually sign the cover letter, how you sign it and where you position the signature matter a great deal.

When you finish the body of the cover letter and add your concluding phrase below that, you should then count around four lines below the concluding phrase. And on the fifth line, you should add your handwritten signature.

Below the signature, you should go ahead and add your full name. And you should make sure you do all the signing off with black ink, as it’s the most recognized color for business purposes. Here’s an example of a well-finished conclusion of a handwritten cover letter:

Kind Regards,

(Your Handwritten Signature)

Phoebe Buffet

Things to Avoid When Ending a Cover Letter 

There are some terrible practices you may apply in your cover letter that can make it appear unprofessional and reduce your chances of consideration. Some of these poor practices you should avoid include using abbreviations anywhere as your sign-off. 

Ensure you use the whole words, whether it’s your concluding phrase or name. Abbreviations like “thnx” to stand in for “thanks” can really damage your impression. Using a casual tone in your concluding phrase by using phrases like “Smiles,” “Cheers,” “Yours in Affection,” or “Love” is another common pitfall. Stick strictly to the professional phrases mentioned earlier.

Plus, you should look out for default phone-specific messages like “Sent from my Huawei phone” that come with new emails. Make sure you delete them prior to submitting your application. 

Apart from learning how to sign off a cover letter correctly, other crucial factors you’ll need to keep in mind include crafting your cover letter in a custom design and approach that matches your target company’s culture, maintaining a neat structural flow, and proofreading your cover letter.

Moreover, if there are no instructions specifying that you should send your cover letter as an attachment, you should always aim to send it in your email’s body.

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