Tips for Writing Two Weeks Notice Letter

Tips for Writing Two Weeks Notice Letter

Most people at one point in their life will have to write a letter of resignation. It is always best to give at least two weeks’ notice. However, some might not have experience in writing a two weeks notice letter.

Your local temp agency can also advise you on how to compose a two weeks notice resignation letter.  But in the meantime, we have compiled some useful tips on how to write a proper letter of resignation. 

How to Compose Two Weeks Notice Letter

When Should I Give Two Weeks’ Notice?

If possible, you should give more than two weeks’ notice. This will provide your employer with ample time to find your replacement. In some instances, you may be asked to train your replacement. 

Of course, there may be extenuating circumstances that may not allow you to give as much as two weeks’ notice. Either way, the situation should be handled as professionally as possible. It is best to provide a formal two weeks notice letter, but in some cases, an email may suffice.

Tips for Two Weeks Notice Later

Following are some expert tips on how to write a two-week notice,

  • Use business letter format.

Keep in mind that your 2 weeks notice letter will be a part of your permanent employee file. For this reason, you should use the standard business letter format. You should include your contact details, the date, and the contact details of your employer in the top left corner. Your signature and typed name should be included in a formal letter, but don’t forget to sign your formal name at the end if you are resigning via email. 

  • Clearly state your final date of employment.

Your final day of work should be stated in the first paragraph of your resignation letter. As it is the most crucial detail of the letter, it should be stated straight away.

  • State your reason for resignation.

If appropriate, you should inform your employer why you are leaving, remember to keep it professional. Under no circumstance, state that you are leaving because you do not like your manager or colleagues. You don’t want to burn bridges, as you may need them for a reference in the future. 

  • Keep it short.

Your resignation letter should be short and to the point. Do not ramble on, as you might say too much, and it can come across as unprofessional. 

  • Keep it positive

It is imperative that you refrain from saying anything negative about your employer, your colleagues, or the company in general. Keep it professional and positive at all times. 

  • Offer to help (if possible)

Offering to help with the transition is not a requirement. However, it is considered both professional and common courtesy. This will help ease the transition for both your employer and the new hire.

  • Don’t forget to say thank you.

To end your relationship with your soon-to-be former employer on a good note, you should politely express your gratitude for the opportunity to grow with the company as well as the experience you gained in your time with the company. 

  • Proofread

Take the time to carefully proofread your resignation letter prior to sending it. Be sure to correct any grammatical or spelling mistakes. If possible, have someone proofread it for you as well. 

If you follow the guidelines provided above, you should have no problems composing your two weeks notice letter. Should you need more help, feel free to contact Team Global / MSM. We can help you with everything from exit interviews to writing a resignation letter to spruce up your resume. 

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